Online and especially hybrid events can get very complex. Running one or even multiple live streams, with dozens of speakers while still keeping the overview of who will be online and who will show up in-person? That's indeed a challenge! A "Run-of-show" guide is the tool you need to structure your virtual and hybrid event program and stay on top of things before and especially during the event day.
At its core, a 'Run of Show' or 'Director Schedule' is a document that lays out the timing, agenda, speaker, and content for each moment of an event. The 'Run of Show (RoS) helps to keep events of all scales running smoothly. Whether it's online, on-site, or hybrid. This is a must-have for all event managers. A very good document also contains an overview of all stakeholders and emergency numbers for your event. We like to say: “No RoS, No Event”.
2. Why do you need this free 'Run of Show' template?
Running successful online and hybrid events requires good project and event management skills. But guidelines such as the Veertly 'Run of Show' template are useful tools and provides the following benefits:
3. Who needs a 'Run of Show' document?
Frankly speaking: Everyone who is managing and running online, hybrid or physical events! It doesn't matter if you have a large conference coming up, an internal company hackathon, or a team event.
But of course, there are some crucial parties involved who really should have one:
4. Get your event template here - for free!
Based on our experience of multiple years of running online and hybrid events successfully, we have created a template for you. Download your free template now to get started. Of course, you can adjust it to your needs at any time.
You will find an overview of the program including time, speaker(s), content, and a hybrid section to fill in when needed. As well as a table just for important key stakeholders of your event.