Hackathon Guide and Templates

5 min read

At Veertly, we have recently run an internal hackathon fully virtually on our own online event platform. We were blown-away by the delivered results, but also the positive feedback by our teams! Hence, we would like to share how to organize a Hackathon, but also give you our templates for free.

Are you interested to learn more which impact the hackathon had on our team morale? Read on here

5 steps to organize a Hackathon

  1. Define the goals of the hackathon and how you will measure its success.

  2. Set a date, define your challenges and invite your staff. Ask every attendee to free up and block their calendars so they have no interruptions.

  3. Define the agenda: Make sure your teams can truly focus on the hackathon and think of external mentors, keynote speakers and jury members to spice it up. PS: We organize a pizza lunch so the teams could focus truly on the work. We can highly recommend using PizzaTime to manage all that. 

  4. Select an online platform of physical location for your hackathon. Needless to say that we have used the Veertly event platform to run our hackathon. Ist is perfectly suited, because each team can have their rooms and embed collaboration tools, as organizer you can launch polls and send broadcast messages to everyone, you can move people into different event areas and as mentos easily jump in and out of the different team rooms. PS: Don't forget to use the tags to show who belongs to which team.

  5. Make sure the event runs smoothly and everyone can focus on their tasks by following the event schedule and be the time police. Try to keep admin efforts and other tasks off the attendee's shoulders. And don't forget to have fun!


Get your free templates to run your Hackathon

We have created the following templates, which we would love to share with you to give you a kick-start to planning and organising your very own hackathon.


Want some more insider tips?

Here are some tips in case you plan to organize your hackathon soon:


  • 🫂 Pre-define the #teams before the hackathon by creating diverse and stronger teams

  • 💡 Clearly define the #challenges and areas of work for your teams, but still allowing them to be creative

  • 🙏 Invite some external #mentors and #jury members to support the teams and create a real hackathon spirit

  • 🤝 Set-up cross-teams checkpoints to foster #collaboration between the teams

  • 🍕 Order #pizzas for everybody

  • 🏅 Have a final pitch #presentation for the jury and the other teams, allowing everyone to share their work but t also helps to create some competition amongst the teams

  • 💬 Give enough time for teams to discuss and #share their #learnings with the other teams, and identify how these projects can be continued after the hackathon

  • 🍾 Have a #virtualparty with all teams to celebrate


Want to use the Veertly online event platform for your next virtual or hybrid hackathon?

Schedule a demo now!

Also get in touch with us if you have a online conference, a virtual workshop, digital trade show or other types of virtual events. Veertly is one of the most flexible online event apps and can cater your needs. Our team can also help you to create more ideas for your next virtual event.

Mehr erfahren?

Probier Veertly am besten selbst aus.